Manual Job Creation

With the manual Job Creation jobs can be created step by step.

Create Job

A job consists of a content part and a job part.

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Create Job (manually) in the toolbar.
  4. Enter the name of your job.
  5. Click Save job .

Result: Your job has been created.

Creating a Job Part

The order part includes all information about a job such as:

Job languages and users. Several job parts can be created in one job, for example, one job part for each chapter of a brochure.

  1. Click Administration > Jobs .
  2. Click into a job group.
  3. Click into a job.
  4. Click Create job part in the function bar.
  5. Enter the name of your Job Part.
  6. Click Save Job Part

Result: The Job Part was created. If you want to create more job parts, carry out the steps 2-4 again. Since no Content Part has been assigned to the Job Part yet, a yellow warning icon appears to the left of the name. Ignore this icon for now.

Creating a Content Part

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click Create content part in the toolbar.
  5. Click Search
  6. Select a document and click Open .
  7. Select a Filter Profile.
  8. Select the language of the document as source language.
  9. Click the Upload button.

Result: The content part is created and you get the information about the scope of the job and the check files. Wait until the ONTRAM symbol under the name of the content part has disappeared before making any further settings.
If the import of the data was not successful, you will get an error and a log information (red warning icon , which can be clicked).

Note: Since no Job Part has been assigned to the Content Part yet, a yellow warning icon appears to the left of the name. Click on this warning icon to go to the links to the Content parts.

Linking the Content Parts

A content part is assigned to a job part.

Several content parts can also be assigned to one job part.

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click Assignments in the toolbar.
  5. Click Assign .
  6. Click Save

Result: The Content parts are linked with the Job part.

Note: You can select multiple content parts by holding down the CTRL key.

Creating Target Languages

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a job part.
  5. Click Create languages in the toolbar.
  6. Activate the target language.
  7. Click Save job languages .

Result: The target languages have been created.

Note: The source language cannot be selected as target language.

Assigning a User

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Select the desired users in the roles columns.

Result: The users are set for this Job. They are saved automatically after they have been selected from the drop-down.

Starting a Workflow

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click in the Actions column.
  6. Optional: Click Start all workflows in the toolbar

Result: With the start of the workflow, some automation actions (TM import, 100% TM preallocation, determine repetitions, TM info, etc.) are executed and the job is transferred to the first role of the workflow.

Automation of the Job Part

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click on the Automation button in the toolbar.

Result: You will be directed to the automation of the Job Part. You can carry out several tasks in the Automation menu.

  • 100% TM preallocation
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click Automation.
  6. Activate 100% TM preallocation
  7. Activate one or more target languages within the Language selection section.
  8. Click Create actions

Result: 100% TM matches will be automatically preallocated to empty target language segments.

  • TM Import
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click Automation.
  6. Activate TM Import and TM Info .
  7. Select one or more target languages in Language Selection section.
  8. Click Add tasks .

Result: The TM Import will begin. Existing Translation Memory is imported into the Job. If you also mark the "Preallocate 100% TM" check-box, 100% Translation Memory matches will automatically appear in the target language fields.

Note: You can also create multiple automation tasks at the same time.

  • Comparing with a previous job
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click Automation.
  6. Activate reference comparison .
  7. Select one or more target languages in Language Selection section.
  8. Click Add tasks .

Result: Translations from a referenced previous Job are imported into the Job so that the user can adopt them for target language segments. The referenced previous Job has to be configured beforehand in the settings for the Job.

Note: You can also create multiple automation tasks at the same time.

  • TM Update
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click Automation.
  6. Activate TM Update
  7. Select one or more target languages in Language Selection section.
  8. Click Start selected Tasks.

Result: The TM update begins. Once this task is completed the Translation Memory is made available for other Jobs.

Note: You can also create multiple automationtasks at the same time.

 

  • Insert source language into empty target language segments
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click Automation.
  6. Activate Insert source language into empty target language segments.
  7. Select one or more target languages in Language Selection section.
  8. Click Start selected Tasks.

Result: Translation memory exported from this job part and imported into other jobs is deleted.

Note: You can also create multiple automation tasks at the same time.

 

Automation of the Content Part

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Content Part.
  5. Click Automation in the toolbar.

Result: The automation of the content part is displayed.

Note: You can also create multiple automation tasks at the same time.

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Content Part.
  5. Click Automation in the toolbar.
  6. Activate Detecting repetitions
  7. Click Start selected Tasks .

Result: The automation task is started. Based on the similarity calculations of the translation memory in the current content section, identical texts are determined and displayed marked accordingly in the source language.

  • Detecting of similar segments (Fuzzy Repetitions)
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Content Part.
  5. Click Automation in the toolbar.
  6. Activate Detecting Repetitions
  7. Click Start selected Tasks.

Result: The automation action is started. Based on the similarity calculations of the translation memory in the current content section, similar texts are determined and displayed accordingly marked in the source language.

  • TM Compare
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Content Part.
  5. Click Automation in the toolbar.
  6. Activate TM comparison
  7. Click Start selected tasks .

Result: The source language segments are exported to Translation Memory and the TM comparison is started.

  • Terminology Compare
  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Content Part.
  5. Click Automation in the toolbar.
  6. Activate Terminology comparison .
  7. Click Start selected tasks .

Result: The automation task is started. This directs ONTRAM to search the Job for terminology from the Terminology Group used and then make the terminology function available to the terms found in the source language.

 

Putting a Job Online

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Select Online next to a job in the drop down of the State column.

Result: The Job is released and can be edited by the participating roles.