Target Dates

Target dates serve to control the timing of the workflow. For each transfer, you define the time of completion. Target dates are displayed to each user on the overview page of the job and in the jobs tab.

The steps of the workflow at which target dates can be set are defined when the workflow is configured. When creating a job, the target dates for the steps provided in the workflow can be defined. It does not matter how the job is created (wizard or manual).

Note: Alternatively, standard dates can be defined in the job group setting.

Adding target dates (manual job creation or, in case of target date changes, via the administration)

  1. Click Administration > Jobs.
  2. Click on a job group.
  3. Click on a job.
  4. Click on a Job Part.
  5. Click Calendar in the toolbar.
  6. Click in the Set Target Dates table next to a transfer step. A calendar opens.
  7. Click a date or Today .
  8. Click Apply .
  9. Activate the target languages for which the target dates are valid in the target languages section.
  10. Click in the function bar.

Result: The target dates have been applied to the selected handover steps and languages.

Target date change and confirmation

This function allows the user to change fixed target dates because a deadline cannot be met, or because a translator can complete the job before the target date expires.

In order to be able to propose a date change, the user must be assigned the permission "Propose target date change".

The target dates defined in ONTRAM in the workflow can be changed by the user with the function "Propose another date" in the tab jobs in the column Target date.

Suggest a different date:

  • Navigate to the tab Jobs
  • Click on the icon next to the target appointment ("Suggest another appointment")
  • Enter the proposed date in the pop-up " Suggest changes"
  • Click the Save button

Result: An e-mail is sent to the project manager. The icon is highlighted in orange and indicates that an appointment change proposal has been sent by the user.

If the change proposal is accepted by the project manager, the icon in this view will be marked green (date confirmed).

Note: Until the date is confirmed, the date is shown as an unconfirmed date in the order overview by the icon .

Confirm date

  • Navigate to the tab Jobs
  • Click on the icon next to the target appointment ("Confirm appointment")

Result : The target date is shown as confirmed by the check mark and an e-mail is sent to the project manager.

Video target date confirmation

Automatic assignment of target dates

The automatic assignment of target dates can be defined in the settings of the job groups.

The steps for which target dates are to exist must also be defined in the workflow beforehand.

  1. Click Administration > Jobs .
  2. Click on a job group.
  3. Click the icon
  4. Open the configuration menu Job creation
  5. Click on the button Edit defaults under the item Automatic assignment of target dates
  6. The steps for which target dates have been configured are displayed
  7. Click on the input field under Creation date plus... click and enter the desired number of days

Result: The entered number of days is added to the creation date and the calculated target date is adopted for all set transfer steps and languages.

Note: Automatic assignment of target dates is useful for the automatic creation of jobs via a web service or bulk job creation.